GEP Website Privacy Policy (effective as of 10/6/2025)
At GEP, we place particular emphasis on and invest in the protection of the personal data we process. For this reason, we fully comply with applicable legislation on the protection of personal data and follow documented policies and procedures that ensure maximum security.
We invite you to read this privacy policy carefully to learn about the type of data we collect and how we process it.
General information and data controller
The company GEP S.A., based in Marousi, 51 Samou Street and Fragokklisias Street, contact telephone number 210-9405866, is the data controller for the collection, storage, and general processing of the personal data of users of this website, as collected and stored through it, as well as through social media pages linked to the website. The above company will hereinafter be referred to as the “Company.”
1. What personal data do we collect and how? Purpose of processing and legal basis
We collect and process your personal data as follows:
Information when you submit a CV for a job at GEP: We collect information that you provide to us, specifically your name, email address, telephone number, address, and other information contained in your CV when you apply for a job at our company. This data is kept in our company’s records for 24 months so that we can contact you if a job opening arises that matches your profile, unless you ask us to delete it. The legal basis for this processing is your consent.
Information when you subscribe to the Newsletter: If you wish to receive our newsletter, you will be asked for your email address and, after you confirm your subscription electronically via the link that will be sent to you, your full name and, if you wish, your position in your company. The sole purpose of processing the above data is to send you the GEP newsletter. The legal basis for this processing is your consent. We will retain your data for the purpose of sending you the newsletter until you withdraw your consent. You can withdraw your consent and unsubscribe from the newsletter mailing list at any time by clicking on the “unsubscribe” link at the bottom of the newsletter.
Information when you contact us: If you visit our website and have a question or comment, you can submit it to our Company by filling out the contact form available on the website. You will be asked to provide your name, email address, telephone number (optional), and information about your request/question/comment. We will use this information only to respond to your question/comment. We will record your requests, questions/comments, and our responses, as well as any other actions taken to manage your request/communication. All information will be retained for 6 months after your question or complaint has been resolved or the case has been closed.
Information when you register for a training seminar: If you wish to register for one of our training seminars through our website, we will ask you for your full name, your email address, and your telephone number (if you request an invoice, you will also be asked for your address, company name, tax identification number, and tax office). We will use this information to complete your registration for the specific training seminar you are interested in and to issue a tax receipt if you pay online. We will retain the data that we are required to keep by tax law for the corresponding period of time. The legal basis for your registration in a training seminar is your consent, while the legal basis for issuing the receipt is compliance with a legal obligation. We will keep your name and email address to inform you about new seminars and training courses that may be of interest to you. The legal basis for this processing is the fulfillment of our legitimate interests.
Information when you request a quote from GEP for a service: If you wish to provide us with your company details so that we can submit a quote for the provision of technical safety/safety coordinator/occupational physician services, we will ask you to provide us with some details about your company (such as name, address, tax identification number, telephone number, email address, fax number, type of activity, etc.) and to designate a contact person. We will use this information to submit our offer to you and to inform you about our services in the future. You have the right to request the deletion of your data if you do not wish to receive further information. The legal basis for processing your data is your consent (submission of an offer) and the fulfillment of our legitimate interests (informing customers about the services we provide).
Information when you register as an associate in order to access useful material: We collect your email address, your name, the company you work for and a password of your choice which we compare with our database to verify that you are our associate and allow you to access useful company material for the duration of our collaboration, unless you request to be removed as a user in the meantime. The legal basis for this processing is your consent.
Information collected through the use of cookies for the maintenance and optimization of our website: Your personal data is also used for the maintenance and analysis of our website, with the aim of resolving performance issues, improving availability, and enhancing the user experience. We record every use of our website. We use your personal data to detect server problems and ensure the proper functioning of our website. The Company uses the personal data of users, which it collects through the website, in order to offer new services through the website or to improve the services already provided. The legal basis for processing is the Company’s legitimate interest in ensuring the smooth operation of its website and improving the services it provides. The logs of our website usage will be deleted within 24 months of their creation.
Information collected through the use of cookies to ensure the proper functioning of our website: Our use of your personal data collected through cookies (information about your device, browser, and possibly your IP address) allows you to browse and use the website’s features. The information is retained until you close your browser. The legal basis for processing your data is the consent you give via the relevant pop-up window to activate functional cookies.
Information collected from the use of statistical cookies about your visit and use of our website: We collect certain information when you visit our website, such as your IP address, which pages you visit, device category, browser, clicks, and views. Information about your use of our website and services enables us to categorize, i.e., form groups of website visitors or customers with certain common characteristics, such as age group, gender, or region. We may add you to one of our categories. We use the categories to personalize the website and, for example, to change the order of search results. We may also use the categories to display online advertisements that we believe are relevant to you and to send you commercial messages. We use this personal data as necessary in the context of our legitimate interests, in order to promote our services to consumers and visitors to our website, to enable us to attract more consumers, and to improve the sale of our services. We retain personal data for a maximum period of 24 months. In this case, the legal basis for processing your data is the consent you give via the relevant pop-up window to activate statistical cookies.
Information collected from the use of marketing cookies about your visit and use of our website In some cases, we combine information about your online searches (clicks and views), your settings on our website, your customer service requests, and your communication history. This information allows us to use different channels to manage our relationship with you and market our services to you via email, social media, or online advertising, which may include personalizing the content of the website to suit your preferences. You can opt out of receiving newsletters, direct mail, social media, and you can object to our use of your personal data for direct marketing purposes (for more information on this process, please read the following paragraphs of this policy). We use this personal data, as required, in the context of our legitimate interests, in order to be able to promote our services to customers and visitors to our website and to improve the sale of our services. Personal data is usually deleted or anonymized within a maximum period of 24 months. In this case, the legal basis for processing your data is the consent you give through the relevant pop-up window to activate marketing cookies.
Other purposes for processing all of the above:
When we receive relevant court orders or orders from public authorities, we process your personal data in order to comply with these requests. In this case, the legal basis for processing is compliance with our legal obligations.
Ensuring the application of the terms of use of our website and protecting our legal rights.
3.Cookies
Some of the information referred to in this Privacy Policy is collected through the use of cookies and similar techniques. Cookies are small text files containing small amounts of information that are downloaded and may be stored on your device, e.g. your computer, smartphone, or tablet. You can modify your browser settings to reject some cookies. However, you should be aware that certain features or services of the Website may not function properly without the acceptance of cookies. For more details, please refer to the cookie policy.
4.Retention of personal data
Your personal data is retained solely for the period of time necessary to fulfill the purpose for which it was collected, in full compliance with applicable law. Once the purpose for which your personal data was processed has been fulfilled, it is deleted. The specific retention periods for each of the relevant processing purposes are set out in detail above.
5.How and with whom we share your personal data (recipients of personal data)
We may need to share your personal data with third parties to help us provide you with services and products and to manage our website. These third parties are website construction and maintenance service providers, advertising companies, etc. We require service providers to take appropriate measures to protect the confidentiality and security of personal data.
We may also need to provide personal data to law enforcement agencies in order to comply with a legal obligation or court order.
Finally, we may need to disclose your personal data to a potential buyer and its partners or advisors in the event of a sale, merger, restructuring, liquidation, or acquisition of our company. In this case, the recipient will comply with this privacy policy.
6.Data security
Our Company assures users that it takes all appropriate technical and organizational measures to ensure the security of their personal data, to ensure the confidentiality of their processing and to protect them from accidental or unlawful destruction/loss/alteration, unauthorized disclosure or access, and any other form of unlawful processing.
Although every effort is made to protect personal data, our Company cannot guarantee the security of data transmitted to its website, as the transmission of information via the Internet can never be completely secure.
Our website may contain links to other websites. We are not responsible for the privacy practices, content, or security of other websites, which are not governed by this privacy policy, and we therefore advise you to always carefully review the privacy policies of those websites. Also, if you choose to share information from our website through social media, we advise you to carefully read the privacy policies of the social media sites.
7.Rights of access, rectification, erasure, restriction of processing, and data portability
You have the right to request an overview of your personal data that is processed by us or on our behalf. You have the right to rectify, erase, or restrict the processing (where applicable) of your personal data. You can exercise this right by contacting us at [email protected] and submitting a request.
Please note that requests that do not meet the requirements set out in applicable law or Company guidelines may be requested to be resubmitted or rejected, and that certain personal data may be exempt from such requests for access, correction, and deletion, in accordance with applicable data protection laws and other laws and regulations.
You have the right to receive the personal data you have provided to us in a structured, commonly used, and machine-readable format, and in certain cases we will transmit, upon your request, your data to another controller, where technically feasible.
8.Right to object
Υou also have the right, in certain circumstances, to request that we stop processing your personal data. However, if there are compelling legitimate grounds, we will continue to process your personal data and you will be informed accordingly. In any case, you have the right to object to our use of your personal data for direct marketing purposes, and if you do so, we will comply with your request. If you have given your consent to our use of your personal data, you have the right to withdraw your consent without affecting the lawfulness of our processing of that data prior to the withdrawal of your consent.
9. Contact point and exercise of rights/complaints to the Hellenic Data Protection Authority
Requests from users regarding the exercise of the above rights can be sent to the Company’s Data Protection Officer (“DPO”) at [email protected]
Users may also submit complaints to the Personal Data Protection Authority regarding the exercise of their rights (www.dpa.gr). According to the Authority, complainants must first submit their complaint to the data controller.
10. Applicable Law
Any dispute arising from the use of this website shall be subject to the exclusive jurisdiction of the Greek courts.
11. Amendments
This Privacy Policy has been drafted in accordance with the provisions of the General Data Protection Regulation No. 2016/679/EU. The most up-to-date version of the policy is available on the Company’s official website.
